Exhibit Space Guidelines
Application and Contract Information: To reserve exhibit space, complete the Exhibitor and Sponsor Contract and return it to CCA along with full payment. All reservations must be made on the Contract. Exhibit space is reserved on a first-come, first-served basis.
Space Assignment: Booth spaces are selected on a first-come, first-served basis. CCA reserves the right to determine the eligibility of any company that submits an exhibit contract. CCA makes every effort to accommodate preferences and requests. CCA reserves the right to make any modifications that may be necessary to best accommodate all requests for space.
Companies requesting adjoining space or any special requests may submit them in writing along with the Exhibitor & Sponsor Contract.
Booth Relocation: If it becomes necessary to relocate an exhibitor after a contract has been accepted, CCA will contact the company involved. CCA will make every effort to reassign the exhibitor to a similar space.
Exhibitor Services Kit: Freeman Exposition Services is the official decorator for MCS 2023. CCA, on behalf of exhibitors, arranges with responsible parties for various exhibitor services. Complete information regarding carpentry, drapes furniture, electrical work, etc., is completed well in advance of the exhibition dates.
Security: Security guards provide protection for the overall exhibit area on an around-the-clock basis during show days but not for any individual exhibit. CCA is not liable for any exhibiting company’s property nor for the security of the exhibitor’s booth. In-booth security is the responsibility of, and at the expense of, the exhibitor. Forms for individual security are provided in the Freeman Service Kit.
Distribution of Giveaways: Distribution of customary promotions, such as product literature and inexpensive corporate identification giveaways such as note pads, pens, and pencils are permitted and do not need written approval. Items must be made available, while supplies last, to all CCA meeting attendees regardless of registration type or demographics.
Registration and Badges: Two complimentary MCS 2023 registration passes are provided to each exhibitor. All exhibitors wishing to register their personnel in advance must register online by May 1, 2023. Any additions or changes in registration after this date must take place on site by the person in charge of the company’s booth space.
Admission to the exhibition and all MCS 2023 events is granted only to fully registered attendees. Official badges must be worn whenever the registrant is in any of the MCS 2023 conference spaces. Exchange of badges between individuals is prohibited. Member, exhibitor, program participant, and spouse badges will show the name and affiliation of the bearer. The general public is not admitted into the Exhibit Hall.